e-Tools Visitor Management

Contactless sign-in solution for visitors, contractors & staff


e-Tools Visitor Management

e-Tools Visitor Management (eVM) is a tablet and mobile app based system that enables you to pre-screen & track visitors accessing your facility or premises securely.

Care providers in particular are accountable for keeping records of visitors entering their care environment, on top of meeting a range of Departmental compliance requirements. Introduce the eVM solution to meet your ongoing duty of care and obligations.

eVM is complemented by our eVisitor Mobile App, to enable faster, contactless sign in and sign out.



Purpose Built for Aged Care

What makes eVM superior to other visitor systems is its ability to link to other e-Tools modules to share databases.

Purpose-built to meet specific industry requirements, eVM is not just about collection of visitor details. It gives you a chance to introduce stricter visitor entry protocols and add an extra layer of protection for your care recipients and staff. This is achieved by:

  • a pre-screening & pre-registration process
  • the inbulit tracking & notification system that alerts you to outstanding visitor requirements, such as vaccinations.

e-Tools Software has nearly two decades of experience as a leading software provider for compliance management in aged and community care. We’ve developed this inter-connecting system as another step toward meeting compliance in different areas.


Manage Risk of COVID-19 & Infectious Diseases to Meet Your Duty of Care
  • Store contact & visit details in accordance with current regulatory requirements to provide to authorities should the need arise.
  • Provision to record visitors’ temperatures.
  • Provision to store vaccination records.
  • Set up compulsory screening questions.
  • Display important messages that require declaration.
  • Customise message for visitors who fail screening questions, with option to trigger notification alert.
Ongoing Compliance - Current & Future Requirements
  • Automatically updated to help you comply with current & future requirements in a constantly evolving climate.
  • eVM caters for multiple entry points & locations, but it’s important to know that the entire system can be linked for central management from one location.
Contactless solution via eVisitor Mobile App
  • Safe, contactless sign in & sign out option using eVisitor Mobile App & QR code technology.
  • The eVisitor Mobile App is free to download and use.
  • Available via Google Play Store or Apple App Store.
Feature-Rich for Safe, Fast Sign-In
  • Pre-screen and pre-register visitors for an added layer of security.
  • Repeat visitors’ details remain in the system for faster sign-in.
  • Set up multiple visitor groups e.g. contractor, staff, families.
  • Customise declarations/messages that require confirmation by visitor group.
  • Automated notification to workplace host upon visitor sign-in.
  • Automated notification if visitor fails screening, with option to customise visitor message.
Visitor ID Badges
  • Printable visitor ID labels – recommended as part of a complete, safe visitor system.
  • Customise labels to include visitor name & photo.
  • DIY photo capture function.
Evacuation List for Emergencies
  • In the event of a building emergency, a visitor evacuation list is available.
  • For cloud-hosted databases, access this list on your tablet from anywhere.

Interested to know more?

Convenient Package Solution

Ready to Use & Easy to Set Up

We provide you with everything you need to get started. We know you’re time poor, so we offer a convenient add-on package option consisting of:

  • Android tablet
  • Tablet holder/stand
  • Brother label printer
  • Labels for visitor ID badges

Your package will be sent to you ready to use, with minimal setup required. Our local support team will be available if you need additional support.

If you have existing tablets, we offer a software license only option.



eVisitor Mobile App

Contactless sign-in & sign-out solution for visitors & staff
  • eVisitor is a companion to the e-Tools Visitor Management (eVM) solution.
  • Enables your staff & frequent visitors to check in & out of your premises quickly & safely
  • QR code technology enabled for speedy sign-in.
  • Meets COVID-19 visitor protocols &other future requirements.
  • Currently free to download & use with eVM.
  • The eVM system provides the opportunity for you to pre-screen visitors before they visit and links to our other software to share staff a supplier records.

Our Mobile Apps are compatible with iOS & Android smart devices.

eVM Connections

Our software applications work independently, but where common data is shared, applications connect for increased efficiencies.


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  • e-tools-maintenance-register
  • e-tools-staff-records-management
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Ask us for a customised solution

Experience how our apps can help you. Learn more via an obligation-free demo.

Request a demo