e-Tools Staff Records Management

Manage staff records & staff scheduling with ease

eSRM

e-Tools Staff Records Management

The Quality Standards require an organisation to employ skilled and qualified staff to deliver safe, respectful and quality care services. eSRM is a must to maintain relevant, up-to-date residential and community care staff records to meet this requirement.

eSRM stores and tracks essential records such as qualifications, training, skills, vaccinations and police check certificates.

eSRM records are used for Staff Scheduling in Home Care & NDIS, making eSRM a powerful application that can help enhance your service delivery and outcomes. A push notifications system provides a fast, efficient & less stressful way to respond to urgent service scheduling changes.

 

Features and Benefits

Store Records in One Place
  • Organise staff records in a central location so you never lose track.
  • Upload & store documents.
Capture Staff Details & Key Data
  • Vaccinations
  • Skills and Qualifications
  • Training
  • Police Checks
Track Expiring Records & Renewals
  • Set automatic renewal notifications.
  • Ability to adjust the expiry or validity period.
Schedule Staff Training & Record CPD Points
  • Set training or meeting events for your staff members in the Appointments section.
  • Record CPD Points for each training session.
  • Event appointments display in the Tasking calendar of eSRM and the eWorkforce/eConsumer Mobile Apps.
Custom Fields to Cater for COVID-19 etc.
  • Contains fields you can customise to record staff related COVID-19 requirements or other information specific to your organisation.
Payroll Report *NEW*
  • Report shows services staff have undertaken within a time period.
  • Export to CSV as basis for preparing an import file for your payroll software.
Useful Reports to Help You Stay on Track
  • Staff Skills and Qualifications, Training, Vaccination, Police Checks and Leave.

Contact us to explore this powerful solution

Request a demo

Staff Scheduling 

For Home Care and NDIS Service Providers

eSRM offers a Staff Scheduling function linked to our Home Care software, NDIS software and Mobile Apps.

Providers have a powerful management and communication solution, based on up to date staff details and client service data from eHCP/eHSP/eNDIS software.

  • Assign tasks based on appropriate staff classification & availability.
  • Reschedule changes quickly to meet client requirements.
  • Manage recurring shifts/tasks easily to save time.

Scheduled services are available for sharing on eWorkforce Mobile App for staff and eConsumer Mobile App for clients and families.

 

 

Geo Location Feature

  • Provides managers with service staff sign off location information.
  • Used in conjunction with the eWorkforce Mobile Application, real-time data is obtained from a mobile device, to inform managers of any variance to a staff member’s safe sign off diameter.
  • A useful feature that will also be relevant for auditing purposes.

 

Mobile Apps

For Staff and Consumers

Scheduled service details can be accessed via our Mobile Apps on any smart device, anytime, anywhere. Improve outcomes for your CHSP, HCP and NDIS clients.

  • eWorkforce Mobile App for staff provides access to scheduled services & client data on the move.
  • eConsumer Mobile App for clients opens a communication portal between you, your clients & their families. Share service appointments & enable clients to participate in their service delivery.

Our Mobile Apps help you meet your provider responsibilities and set you apart from other service providers to be best in class!

 

→ More on e-Tools Mobile Apps

 

eWorkforce Mobile App Notifications System

Push Notifications & Job Broadcast System
  • Managers can send push notifications to staff mobile devices from eSRM, to inform them of important scheduling updates.
  • Notifications appear on main screen prominently, without having to open the app.
  • Managers can request staff to acknowledge they have seen the message.
  • Job Broadcast announces urgent assignments to selected staff.
  • Staff can accept assignments instantly, allowing for quick response to late service changes.
  • Helps with compliance & meeting clients’ service needs.
  • Save time spent on follow-up between manager & staff.

 

 

 

 

eSRM Connections

Our applications work independently, but where common data is shared, applications connect for increased efficiencies.

  • e-tools-visitor-management
  • e-tools-national-disability-insurance-scheme
  • e-tools-home-support-programme
  • e-tools-home-care-package
  • e-tools-mobile-apps

Experience how our apps can help you. Learn more via an obligation-free demo.

Request a demo