e-Tools Staff Records Management

Maintain staff records & manage staff tasking with ease


e-Tools Staff Records Management

The Quality Standards require an organisation to employ skilled and qualified staff to deliver safe, respectful and quality care services. eSRM is a must to maintain relevant, up-to-date residential and community care staff records to meet this requirement.

eSRM acts as a storage hub with an all-important tracking system for essential records incl. skills, qualifications, training, vaccinations and police check certificates.

The records in eSRM can be used for a Staff Tasking function, and can be shared with other e-Tools applications, making eSRM a powerful application that can help enhance your service delivery and outcomes.



Features and Benefits

Store Records in One Place
  • Organise staff records in a central location so you never lose track.
  • Upload & store documents.
Capture Staff Details & Key Data
  • Vaccinations
  • Skills and Qualifications
  • Training
  • Police Checks
Geo Location [Sign Off Location Feature]
  • New feature to provide you with staff sign off location information
  • Informs managers of any variance to a staff member’s safe sign off diameter
  • Allows managers to verify a staff member’s service location
  • Relevant for auditing purposes
  • Used in conjunction with e-Tools’ eWorkforce Mobile Application
Cater for COVID-19 with Custom Fields
  • Contains fields you can customise to record staff related COVID-19 requirements or other information specific to your organisation.
Schedule Staff Training & Record CPD Points
  • Set training or meeting events for your staff members in the Appointments section.
  • Record CPD Points for each training session.
  • Event appointments display in the Tasking calendar of eSRM and the eWorkforce/eConsumer Mobile Apps.
Track Expiring Records & Renewals
  • Important feature that enables you to set automatic renewal notifications.
  • Ability to adjust the expiry or validity period.
Run Reports to Stay on Track
  • Generate reports easily on staff Skills and Qualifications, Training, Vaccination, Police Checks and Leave.

Contact us to explore this powerful solution

Aged Care Software, Home Care Software, NDIS Software

Staff Tasking for Community Care

Enhance service delivery

eSRM has a Staff Tasking function linked to client service data in our community care software and our Mobile Apps. This creates a methodical, coordinated approach to assigning staff to meet client services.

Look at what the eSRM Staff Tasking function offers you:

  • Assign tasks based on appropriate staff qualifications & availability.
  • Reschedule changes quickly to meet client requirements.
  • Allow staff to accept shifts promptly.
  • Send instant notifications to staff about client service updates.
  • Manage recurring shifts/tasks easily to save time.

Geo Location feature:

  • Provides you with staff sign off location information.
  • Used in conjunction with e-Tools’ eWorkforce Mobile Application, real-time data is obtained from a mobile device, to inform managers of any variance to a staff member’s safe sign off diameter.
  • A useful feature that will also be relevant for auditing purposes.


Community Care Mobile Apps

Improve Outcomes

Scheduled service details can be accessed via our Mobile Apps on any smart device, anytime, anywhere. Our combined technologies can help improve outcomes for your CHSP, HCP and NDIS clients, whilst addressing your increasing accountability and client expectations.

  • eWorkforce Mobile App provides community care workers to access scheduled services at their fingertips on their mobile device.
  • eConsumer Mobile App enables your consumers to view their scheduled services.

This truly is a seamless workforce management and communication solution that provides the platform for you to be best in class.

More on e-Tools Mobile Apps


eSRM Connections

Our applications work independently, but where common data is shared, applications connect for increased efficiencies.

eSRM currently links to all our Community Care applications, Mobile Apps and eVM (e-Tools Visitor Management).

eVM is designed to track visitors, contractors & staff entering your care environment to help manage COVID-19 visitor access requirements.

  • e-tools-visitor-management
  • e-tools-national-disability-insurance-scheme
  • e-tools-home-support-programme
  • e-tools-home-care-package
  • e-tools-mobile-apps

Experience how our apps can help you. Learn more via an obligation-free demo.

Request a demo